Tenavi Harvest GuideOpen Harvest ↗

END USER GUIDE · TIME & EXPENSE

Your work, captured clearly.

Record time daily. Submit time and expenses separately each week.

Log timeAdd an expense
THIS WEEKJun 15–21
37.5 hrs
MON7.5
TUE8.0
WED7.5
THU8.0
FRI6.5
✓ Ready to submit
BEFORE YOU BEGIN

01 Use your company Harvest link

02 Confirm project access

03 Keep receipts handy

IMPORTANT · BEFORE ENTERING TIME

Use the work assigned to you.

Your project manager will provide the correct client, project, and task. Contact them before entering time or expenses if an assignment is unavailable or unclear.

YOUR PROJECT MANAGER PROVIDESClient · Project · TaskIF AN ASSIGNMENT IS MISSINGContact your project manager
EMPLOYEE HANDBOOK APPLIES

PART 01 · TIME

Record time as you go.

Daily entries are faster to remember and easier for approvers to understand. Aim to finish your timesheet before your organization’s weekly deadline.

Current Tenavi Harvest Week view showing assigned work and daily time fields1
Week view · Enter completed timeEnter time against your assigned project and task, then review the weekly total.
Current Tenavi Harvest built-in timer with a project and task selected2
Built-in timer · Track as you workSelect Timer, confirm your assigned project and task, add an optional note, then start the timer.

1 Week entry fields   2 Built-in Timer · Current screens from Tenavi’s Harvest account.

OPTION B · BUILT-IN TIMER

Start it. Work. Stop it.

  1. 01Select Timer in the left navigation.
  2. 02Confirm the assigned project and task.
  3. 03Add an optional note, then select Start timer.
  4. 04Stop and save the timer when the work ends.
  1. 01

    Select Track time

    Open your timesheet and begin a new entry. Record time each day rather than waiting until the end of the week.

  2. 02

    Use your assigned work

    Choose the client, project, and task supplied by your project manager.

  3. 03

    Enter time or start the timer

    For manual entry, type the time, add an optional note, and save. Alternatively, start the timer when work begins and stop it when finished.

  4. 04

    Check, edit & submit

    Confirm daily entries in Day view, use Edit for corrections, then review Week view and submit the completed week for approval.

DO

Choose the right task

Use the most specific task available and add a concise note when the work is not obvious.

OVERTIME

Enter all time worked

Use the normal time-entry process. A 40-hour weekly capacity is a planning value, not a prohibition on overtime entry.

AVOID

Don’t duplicate entries

If you used a timer, stop it before adding time manually for the same work.

PART 02 · EXPENSES

Make reimbursement easy.

A complete expense includes the correct project, a business purpose, and a readable receipt. Submit promptly while the details are fresh.

USE THE CORRECT ASSIGNMENT

Project first, then category.

Your project manager provides the assigned project. Choose the expense category that matches the purchase.

  • Assigned project
  • Correct category
  • Business-purpose note
  • Amount
  • Receipt file
  • Billable & reimbursement choices
Current Tenavi Harvest expense form showing project, category, receipt, reimbursement, and submission controls123
Expense entry · Complete the full record1 Project and category   2 Receipt attachment   3 Submit for approval
  1. 01

    Select Track expenses

    Open Expenses and start a new expense entry.

  2. 02

    Choose the assigned project

    Select the project for the expense and the correct expense category.

  3. 03

    Add details & receipt

    Enter an optional note and the amount, then attach the receipt file.

  4. 04

    Review & save

    Confirm the billable and reimbursement choices, then select Save expense.

  5. 05

    Submit expenses separately

    Review the saved expenses and total, then select Submit for approval. This does not submit your time.

▧

THE RECEIPT CHECK

Can your approver see all four?

  • Vendor
  • Purchase date
  • Items or service
  • Total paid

60-SECOND REVIEW

Before you hit submit

HELP DESK

Common questions

Does submitting time also submit expenses?+

No. Tenavi’s Harvest setup uses separate weekly submission controls. Submit the completed timesheet from Week view, then submit the week’s expenses from Expenses.

I can’t find my project or task.+

First check that you selected the correct week. If the project is still missing, contact your project manager or Harvest administrator to confirm your assignment.

I submitted the wrong hours.+

If the timesheet is still editable, withdraw or update it. If it is locked, ask your approver to return it so you can correct and resubmit it.

My receipt upload failed.+

Try a clear JPG, PNG, or PDF with a smaller file size. If it still fails, save the entry and contact your internal support team.

When will my expense be reimbursed?+

Harvest tracks submission and approval; reimbursement timing follows your organization’s finance schedule. Check with your finance or payroll contact.

Tenavi policy requirements are governed by the Employee Handbook. Harvest’s mobile app is also available for time and expense entry.